Warren County Genealogical Society
Warren County, Ohio
Chapter of Ohio Genealogical Society
Donation Policy


(513) 695-1144


406 Justice Drive, Lebanon, Ohio 45036
Hours: 9 AM-4 PM Monday through Friday

Driving Directions


The Warren County Genealogical Society (WCGS), a chapter of the Ohio Genealogical Society appreciates the donation of materials that have genealogical content.  Past donations have greatly contributed to our resource library.  We have three types of donations we readily accept and very much appreciate: time donation, genealogical materials (both material and electronic) and monetary donations.  Please click on the below links for more details.  To view our entire donation policy in pdf format, click here. 

Time Donation  Click here to be redirected to our projects page

Genealogical Materials Donation     Click here to download pdf donation forms:  materials formelectronic materials form

Monetary Donation



Time Donation

The Warren County Genealogical Society is a non-profit, volunteer based organization.   To be successful we are dependent on volunteer’s time and expertise.  The following are ways to donate time to make our organization successful:

§         Serve as an officer, board or committee member

§         Give a presentation

§         Submit an article to Heir Lines

§         Help with one of our projects

§         Work as a volunteer in our resource library




Genealogical Materials Donation

 Family genealogies or histories related to Warren County or its residents, county histories, biographical sketches of residents, indexes, abstracts or transcriptions of vital records, newspapers, probate records or cemeteries are greatly desired.  CD’s or DVD’s will be accepted if they are not available in any other format.  Microfilms of genealogical data will also be accepted.  We will also accept family group records, pedigree, copies of the pages from bible records, and photos of local residents. 


Upon receipt, the library committee will review the donated material and make a decision regarding retention.  A letter of thanks will be sent to the donor or their heirs if gifts of the estate, and the material will become the property of the Warren County Genealogical Society. Please include a signed donor form along with any submission. 


Due to limited space, not all donations can be added to our collection.  Donors are encouraged to submit items in bound format. Please organize records before submission.  Duplicate items may be retained if they are in better condition than what is currently in use.  Items not being retained will NOT be returned unless previous arrangements have been made.  Please indicate on the form your wishes regarding items not being retained.  If nothing is noted, it will be the decision of the library committee how the materials will be handled.  WCGS reserves the right to withdraw donations from our Library collection if they become obsolete or can be replaced by newer editions. 


Click here to download pdf donation forms:  materials formelectronic materials form





Monetary Donation

 Monetary donations help our society remain active and productive.  This type of donation is placed in our general fund unless otherwise specified and can be used for a variety of things ranging from purchasing or publishing new books to purchasing new equipment or software to be used in our library. 


The Warren County Genealogical Society is a 501 3 (c) tax exempt organization and all donations are tax deductible.  If you wish to specify a particular purpose for donation, please contact us for more information: Warren County Genealogical Society, 406 Justice Dr., Lebanon, Ohio 45036. Phone: 513-695-1144. Email:  wcgs@co.warren.oh.us



© 2012-2013 Warren County Genealogical Society
For Non-commercial Use Only
This page created 9 January 2012 and  last updated on January 3, 2013